2. Click here for a free account. Start your letter by using the word Dear followed by the first name of the person you're writing to, for example: A common problem. In order to notify the recipient about the attached files, use the phrase Please find attached. I’m afraid I will not be able to attend the opening day due to… 60. However, business jargon has its place in the enormous salad of English vocabulary. Check out these other posts about improving your English: 5 Recommended Apps for English Learners with Intermediate to Advanced Levels, 5 Phrases to Avoid for Confident Spoken English, 6 ways to Use the Present Perfect Tense in Business Situations. 51. 1. I’m sorry, but I can’t make it to the meeting. Is there any chance you could send me…? Print or save the useful image below so that you are never stuck for words when writing English emails! 39. Sincerely, Your email address will not be published. Do you take too long writing English emails at work? 6. I am pleased to inform you that your order is ready. Hello Eleanor 3. If this letter or e-mail is a reply to previous correspondence, you can reference it: Thank you for your letter/e-mail. 37 Common Expressions (Business English), How to Improve English Vocabulary (5 Step Strategy). I hope everything goes well with… Then adapt them to personalize your message. Thanks for the email, David. -English learners that would like to learn common phrases based around everyday topics-English learners that don’t know what to say and need help taking about common subject Learning English is difficult. That is why we have gathered some of the most common English idioms and phrases so you will understand the true meaning of them. 26. Everyone knows it. 11. Starting phrases: Dear Mr Piper, Dear Sir or Madam, Hi Tim, Hi there Tim, Morning/Afternoon/Evening Tim, Hello again Tim, Ending phrases: Yours sincerely, Yours faithfully, Yours truly, Rgds, Cheers, Bye for now, See you soon, Thanks for getting back to me. If you are sending a hard copy letter, leave four lines of space between the closing and your typed name. This email is just to let you know that... Just a quick reminder that… I would like to [action]. Here are some more business email and letter phrases. Please accept our apologies for… When you learn English idioms and phrases you will sound more confident especially when you speak with native English speakers. Learn and use correctly the common verbal phrases in English mentioned in the table below: Common Verbal Phrases in English 66. Email has become an inevitable part of everyday life. If you can’t understand idioms you will not be able to understand the context. 7. To take an even closer look at this topic, review the related lesson titled English Email Greeting Phrases. Tip #3 Keep on building your stock expressions. 5. Email in English - Phrase for Referring to Attachments 1. 17. 10. I’m contacting you regarding the analyst position… Steven is a business English coach, a certified life coach, writer, and entrepreneur. “I want to actually know these common email expressions. 3) I hope you had a great weekend. 6) Thanks again for your help. Thanks for your email … I … Dear Dr Smith, (note: First names are NOT used. If you feel insecure about writing English emails, I recommend Grammarly. 33 Responses to “Useful Stock Phrases for Your Business Emails” Jaguar on June 30, 2008 1:06 pm. Could you please provide more details? Please let me know if you have any questions. 15. If you’d like to send your own English emails then you can simply copy these into your own correspondence to sound like a pro! I hope you are well. 20. As agreed, we will schedule the iron ore delivery between 8 and 12 pm, on 5th June. 2. Please share it. Useful phrases for opening emails. English Slow Normal; Be. I hope you get a chance to use those in your next email . Once you have chosen a word or phrase to use as a sendoff, follow it with a comma, some space, and then include your signature. I am writing with regard… to my purchase of… / to the complaint you made yesterday. He's right. 42. 67. Writing with the correct degree of formality – formal, semi-formal, or informal. And for non-natives, writing English emails quickly and correctly can be challenging, due to time constraints and little margin for error. He's very annoying. I hope all is well. Any additional information would be greatly appreciated. Be careful driving. Thank you very much for taking the initiative to find a solution to the problem. Take action now and start building your stock expressions today. Dear Sir; Dear Madam; Dear Mr. Anderson; Dear Miss Anderson; Dear Mrs Anderson; Dear Sir / Madam; Dear Sirs; Reasons for Writing Your Business Email /Letter. Congratulating somebody on a new job or position. 3. The design work you did for the site was outstanding. You will frequently come across new expressions, particularly when receiving emails from other people. Widely used by students of all levels, business professionals, writers/editors, teachers/educators, job seekers, and English language learners. Yes, they are so easy to use, aren’t they?! Dear Sir/Madam, Writing an informal letter. 58. Then, print this list of phrases. You probably write a large chunk of emails with a similar purpose. Save my name, email, and website in this browser for the next time I comment. This exercise looks at the structure, English vocabulary and phrases used for writing serveral types of business emails of thanks. To whom it may concernFirst names are not usually used in these kinds of emails. Dear Mr/ Ms Jones, 5. In the English Vocabulary lesson, you will learn 80 common English Phrases. 21. Within each topic, the expressions are in order of formality (1st – more formal. 5. 64. It is hard because there is so much to learn. 44. Dear John, You will learn common phrases to ask how someone is, express how are you are, how to invite someone here, how to respond to situations… among other situations so that you can improve your English Vocabulary and use these common English phrases when speaking in English. I recommend saving a list of email expressions divided into topics and functions on your computer or in the Cloud, such as Google Drive. Everything’s clear on ABC, but you’ve lost me on XYZ. He helps international professionals build confidence and improve fluency speaking English in a business environment. He's coming soon. © 2015-2022 Impactful English | All rights reserved. 7) It was great talking to you. Sentence structure – choosing the right expression for certain functions, (opening phrases, clarification, updates, closing phrase, etc), and structuring these phrases correctly. This lesson covers the following: When informality is encouraged and common 9. He's very famous. Do you always begin your emails the same way? Regards, Can you translate this for me? 2. 36. Apologies for taking a long time to get back to you. As agreed, we will schedule the XYZ delivery between 9 and 11 am. Another advantage of using stock expressions is the more you see and use them, the more likely you will remember them. Formal and Informal Email Phrases – from Greetings to Closing Phrases! I’m glad you liked the section on positive responses Mahendra. Privacy policy | Terms | Disclaimer | Contact, Improve English Listening (Step-By-Step Guide), DO and MAKE. I would … Andželika Community member. 38. Best, If you see a phrase that you think you could use in the future, copy it to your stock list. I hope you had a great trip. 1. 30. 2) I hope you are doing well. As you read each phrase below for the first time, say it aloud four times. I am writing to inquire about… (note: “inquire” is more common in American English) If you require any further information, feel free to contact me. 1… Could you please send me…? Topics are divided by the beginning, middle, and end sections of an email. Thanks for the update. If you regularly receive English emails, you’ll notice that there are some common English email phrases that are repeatedly used. Dear all; Hi (everyone/ guys) To: All faculty members/ To: New recruits/ To: All members/ To:… Useful email opening lines This is just a friendly reminder to ask you to send… I don’t want to just copy and paste them.”. I am writing to… apply for the position of… / to ask for further information about… 12. Formal 1. 23. I understand ABC, but could you please clarify what you mean concerning XYZ? Hope you had a nice break. Here are 20 phrases you can use: 1) Thank you for your message/email/phone call. 59. From time to time. And you can use the following to address someone outside of work, or even a colleague that you know well: 1. 46. Kind regards, 65. It’s important to think about the correct way to address the person you are emailing.The following phrases are suitable for addressing someone formally: 1. I’m afraid I don’t understand what you mean by XYZ. There are 3 common challenges non-native speakers face when writing English emails: 1. Thanks for these patterns. Most Common Business Email Phrases in English. To whom it may concern: (especially AmE) 4. I’m writing to let you know about sales results for this quarter… 49. All the best, So this article is going to be very helpful for writing perfect emails for professional purposes. If you’d like to send your own English emails then you can simply copy these into your own correspondence to sound like a pro! (e.g. 4) I hope this finds you well. I hope you enj… Thanks for your email. 13. Everything is ready. 31. Let me know if that was a useful tool for you by leaving a comment at the bottom of this post! But this is incorrect. It is very important to write an email with brief relevant content using simple words and phrases. 45. 5) Just checking in. (Expression for “closing”). 14. Nicki The English Teacher 4 Comments If you regularly receive English emails, you’ll notice that there are some common English email phrases that are repeatedly used. If you have a conversation partner, ask your exchange partner to say the phrases while you record them on a smartphone, computer or recording device. One phrase I see a lot in emails is: “Please advice”. 19. I’m just writing to confirm the time of our meeting…. By adding these at the beginning of your emails you will sound more friendly and social. When you have to write an English email, simply copy and paste the expressions aligned with what you want to say. Hi John. If you have any questions or concerns, don’t hesitate to let me know. 3. Dear Mr/Ms Jones 3. 54. How to Write an Email to Make … 26 Email Phrases That Seem Polite, But Actually Have A Different Meaning . email phrases Author Will Sarto William Sarto is a marketer and content strategist from freelance writing board GoHunters. Do you have friends or colleagues who might find this article useful? Often non-native speakers write similar kinds of emails, using the same incorrect phrases, without realizing they are writing in a wrong way. 47. In this list we look at how to make requests, complain, apologise and give bad news. Just a quick note to tell you that… Yes, four times! Let me know if you need anything else. I wanted to… let you know that… / tell you about… / ask you if…. Need help getting that email started? Extremely useful phrases. How to start and informal and/or formal email Formal email greetings / opening sentences. I just heard you got the Manager’s job. Opening Business Email Phrases in English. I would greatly appreciate it if you could provide me with ABC as it will help me in the report I am writing for XYZ. Good idea. But if you use the person’s name, you should end with Yours sincerely. I wanted to update you on… I look forward to hearing from you soon. I’d love to hear if you use any of these English email phrases . 2. 3. Let me send you a free lesson every Monday and I’ll show you how to use REAL English! Many of these phrases and idioms give professional ways to talk about sensitive issues, others can ensure that an email is especially polite when it needs to be, and others still refer to situations unique to the office. 27. 62. Last – more informal). 63. English email phrases you can copy and paste! Phrases about attachments Quite often, we need to attach an important file – a document or an image – to an email. 6. Opening greeting to one person. Well, this is a fair point because you should be constantly improving your email writing. I am writing in reference to the delivery in Shanghai next month. 16. There are a few rules that need to be followed to make it a perfect email. Good luck with…. (Expressing “reason for writing”), As agreed, we will schedule the XYZ delivery between… (expression for “confirming”), If you have any questions or concerns, don’t hesitate to let me know. The examples in the left column are more formal.The right-hand column shows the less formal equivalent.. 55. There are 3 common challenges non-native speakers face when writing English emails: 1. 7. While there is no magic formula for writing quick and correct English emails, having a collection of stock expressions or templates speeds up the process and reduces mistakes. 43. Dear Sir/Madam 2. Warm regards, 4. 50. This is the world’s most accurate grammar checker. The word “attachment” refers to the document or image that you have included in the email. 24. 8. Hello Claire, 3. 32. 61. This rule may seem arbitrary, but it is one of the rules of formal letter writing that is widely known in the UK; therefore I recommend you stick to it. Here are some phrases and conventions which you may find useful when writing letters and emails in English. 37. “Dear Jim” (more informal) Save “Hello,” “Hi” and “Hey” for when you want to create an informal tone. Best wishes, I’m sorry for the delay. The introduction – taking too long to start the email and express the reason why you are writing. How are you? 34. Not a comma.) I hope you had a good weekend. Chicago is very different from Boston. Could you send me…? 41. Opening and Closing an Email / Letter, Apologising Phrases, Giving Information, Complaining in Business Letters and more. For example: “Dear Sir or Madam” (if you don’t know the name of the person reading the email) “Dear Mr. Smith”. 28. Formal. Could you kindly let me know whether you can send…? 35. It’s an automated grammar editing tool that checks for 250+ types of common and advanced English grammar rules. He likes it very much. In this article, we will explore the main challenges non-native speakers face with English emails, and how to overcome these challenges by taking advantage of stock expressions. Help! All expressions are suitable to use in a work/business context. Common Verbal Phrases in English. Whether you’re writing an informal email to your friends and family or a formal email to your work colleagues, this is the essential vocabulary you need to use. One solution that works for many people is to begin building a “toolbox” of useful phrases. bab.la arrow_drop_down bab.la - Online dictionaries, vocabulary, conjugation, grammar Toggle navigation Cheers, (Very informal). I hear congratulations are in order. We often hear how writing emails in English can cost just too much time. You can take pride in the work you have put into this project. Nicki is a highly qualified, experienced English teacher for foreign learners. We are extremely sorry for… Use this space to sign your name in ink. Dear Sir or Madam, 3. Hi Dennis, 2. Instead, you would start with “Dear” and the name of the person you’re writing to. When we make a request 8. 4. Well done for getting promoted. When you need to write a related email, just copy, paste, and adapt, which will save you time. Congratulations on the new position. Using Miss or Mrs to address a woman is not appropriate, as you don’t know whether she’s married or not) Informal 1. Excellent. I would appreciate your immediate attention to this matter. To help you start building your stock expressions, I’m giving you 67 expressions that you can copy, paste, and adapt to your emails. 33. Dear Mum, (note: salutations are followed by a (,) comma, exception: ’To whom it may concern:’) Read more: How to introduce yourself in English: Tips and Phrases Other Ways To Say NICE TO MEET YOU! (They’re short phrases.) Don't worry. Email Writing: How to Refer to Attachments mybusinessenglish.commybusinessenglish.com Friday, 30 August 13 48. 29. How to Learn Basic Phrases in English. 22. If you have any questions or concerns, don’t hesitate to let me know. 53. Required fields are marked *. Best regards, He shares his knowledge and experience in his articles based on current marketing trends. 25. May 9, 2017/ Steven Hobson / Business English, Email. Congratulations on getting the new Manager position. Therefore, it makes sense to store your emails in an organized way for future use. Thank you, Do you wish you could write emails in English quicker so that you can dedicate more time to other tasks? I am writing in reference to… I look forward to meeting you again next week. 18. 57. 40. Die Phrasen-Sammlung Kategorie 'Geschäftskorrespondenz | E-Mail' enthält Deutsch-Englisch Übersetzungen von gebräuchlichen Begriffen und Ausdrücken. Regarding the new proposal, are you saying that we should omit the free add-ons? I’d like to wish you all the best for… By the way, the same idea of set phrases applies to texting your friends too so be sure to check out my blog post on English text messages if that’s how you stay in touch with people! English emails for work don’t always have to be formal, but they do have to be professional. Which means being objective, polite, and accurate with spelling and grammar. Thanks for the feedback Kalinka , Your email address will not be published. Using stock expressions also helps you to avoid getting into bad writing habits. Note that in UK English, if you start with Dear Sir or Dear Madam, you should end with Yours faithfully. We would like to apologize for any inconvenience caused. I have some information for you about…. 52. Some nouns are seen so regularly with only certain verbs, that these combinations are known as verbal phrases. For better organization, you will find the 67 expressions categorized by topics. Thank you for your prompt reply. She loves helping English learners to learn real English and communicate with confidence! If you are looking to write more professional and faster emails, having a list of stock expressions will help you achieve this. I hope this email finds you well. Hi Alfred 2. careful. The phrase dictionary category 'Business| E-Mail' includes English translations of common phrases and expressions. I am writing in reference to…. Download my e-book on the most common mistakes advanced English speakers make! The introduction – taking too long to start the email and express the reason why you are writing. To whom it may concern: (Use a colon after this phrase. 218K views. Dear Mr/ Ms/ Dr/ Professor + family name (= Dear Mr./ Ms./ Dr./ Prof + family name) Dear Alex; Hi (John) Dear Sir or Madam; Opening greeting to more than one person. 56. Tags business EnglishEnglish emailsVocabulary. Hope you're enjoying your holiday. You have made a great contribution to the project. Dear Sir/ Madam, 2. The purpose of this email is to update you on the status of the packaging for your product… This is how bad writing habits are formed.