How are you? To whom it may concern: (Use a colon after this phrase. 20. We would like to apologize for any inconvenience caused. 64. (e.g. Let me know if that was a useful tool for you by leaving a comment at the bottom of this post! I understand ABC, but could you please clarify what you mean concerning XYZ? Kind regards, Tip #3 Keep on building your stock expressions. If you see a phrase that you think you could use in the future, copy it to your stock list. Do you wish you could write emails in English quicker so that you can dedicate more time to other tasks? This is just a friendly reminder to ask you to send… If you have any questions or concerns, don’t hesitate to let me know. 2. The word “attachment” refers to the document or image that you have included in the email. Some nouns are seen so regularly with only certain verbs, that these combinations are known as verbal phrases. Dear Dr Smith, (note: First names are NOT used. Hi Dennis, 2. One phrase I see a lot in emails is: “Please advice”. 33. Hope you had a nice break. By adding these at the beginning of your emails you will sound more friendly and social. Note that in UK English, if you start with Dear Sir or Dear Madam, you should end with Yours faithfully. 5. I am writing to… apply for the position of… / to ask for further information about… There are a few rules that need to be followed to make it a perfect email. If you regularly receive English emails, you’ll notice that there are some common English email phrases that are repeatedly used. 12. 66. I recommend saving a list of email expressions divided into topics and functions on your computer or in the Cloud, such as Google Drive. If you have a conversation partner, ask your exchange partner to say the phrases while you record them on a smartphone, computer or recording device. 2. If you’d like to send your own English emails then you can simply copy these into your own correspondence to sound like a pro! Any additional information would be greatly appreciated. 4. Let me know if you need anything else. If you feel insecure about writing English emails, I recommend Grammarly. You will frequently come across new expressions, particularly when receiving emails from other people. English email phrases you can copy and paste! Dear Sir/ Madam, 2. As agreed, we will schedule the XYZ delivery between 9 and 11 am. 24. I’d love to hear if you use any of these English email phrases . Good luck with…. 26. Tags business EnglishEnglish emailsVocabulary. Starting phrases: Dear Mr Piper, Dear Sir or Madam, Hi Tim, Hi there Tim, Morning/Afternoon/Evening Tim, Hello again Tim, Ending phrases: Yours sincerely, Yours faithfully, Yours truly, Rgds, Cheers, Bye for now, See you soon, He's coming soon. Congratulations on the new position. 5) Just checking in. Writing with the correct degree of formality – formal, semi-formal, or informal. He's right. This exercise looks at the structure, English vocabulary and phrases used for writing serveral types of business emails of thanks. I’m afraid I don’t understand what you mean by XYZ. There are 3 common challenges non-native speakers face when writing English emails: 1. Everything’s clear on ABC, but you’ve lost me on XYZ. He helps international professionals build confidence and improve fluency speaking English in a business environment. It’s important to think about the correct way to address the person you are emailing.The following phrases are suitable for addressing someone formally: 1. Congratulations on getting the new Manager position. Email in English - Phrase for Referring to Attachments 1. 42. Cheers, (Very informal). So this article is going to be very helpful for writing perfect emails for professional purposes. 57. Useful phrases for opening emails. 19. 4. 30. 36. Could you kindly let me know whether you can send…? 2) I hope you are doing well. 18. I hear congratulations are in order. 3. 46. Using stock expressions also helps you to avoid getting into bad writing habits. 35. I hope you enj… To take an even closer look at this topic, review the related lesson titled English Email Greeting Phrases. 14. Start your letter by using the word Dear followed by the first name of the person you're writing to, for example: Learn and use correctly the common verbal phrases in English mentioned in the table below: Common Verbal Phrases in English How to Write an Email to Make … Is there any chance you could send me…? 15. I’m just writing to confirm the time of our meeting…. 1. If you are looking to write more professional and faster emails, having a list of stock expressions will help you achieve this. Everything is ready. 28. Required fields are marked *. The phrase dictionary category 'Business| E-Mail' includes English translations of common phrases and expressions. 5. I’m sorry for the delay. She loves helping English learners to learn real English and communicate with confidence! Regards, While there is no magic formula for writing quick and correct English emails, having a collection of stock expressions or templates speeds up the process and reduces mistakes. I would appreciate your immediate attention to this matter. 2. 55. Once you have chosen a word or phrase to use as a sendoff, follow it with a comma, some space, and then include your signature. 43. I hope everything goes well with… Congratulating somebody on a new job or position. Can you translate this for me? Email Writing: How to Refer to Attachments mybusinessenglish.commybusinessenglish.com Friday, 30 August 13 Thanks for the update. Good idea. Opening Business Email Phrases in English. Help! 41. I hope you had a great trip. 2. Best regards, 38. Yes, four times! (Expressing “reason for writing”), As agreed, we will schedule the XYZ delivery between… (expression for “confirming”), If you have any questions or concerns, don’t hesitate to let me know. I am writing with regard… to my purchase of… / to the complaint you made yesterday. Hello Claire, 3. I look forward to meeting you again next week. 37 Common Expressions (Business English), How to Improve English Vocabulary (5 Step Strategy). As you read each phrase below for the first time, say it aloud four times. Thanks for your email. 3) I hope you had a great weekend. Dear Mum, (note: salutations are followed by a (,) comma, exception: ’To whom it may concern:’) Read more: How to introduce yourself in English: Tips and Phrases Other Ways To Say NICE TO MEET YOU! It is very important to write an email with brief relevant content using simple words and phrases. Then adapt them to personalize your message. I hope you are well. By the way, the same idea of set phrases applies to texting your friends too so be sure to check out my blog post on English text messages if that’s how you stay in touch with people! 7. 51. To help you start building your stock expressions, I’m giving you 67 expressions that you can copy, paste, and adapt to your emails. 32. If you’d like to send your own English emails then you can simply copy these into your own correspondence to sound like a pro! 4) I hope this finds you well. This is how bad writing habits are formed. I just heard you got the Manager’s job. Phrases about attachments Quite often, we need to attach an important file – a document or an image – to an email. 26 Email Phrases That Seem Polite, But Actually Have A Different Meaning . Thank you, I am pleased to inform you that your order is ready. From time to time. Then, print this list of phrases. -English learners that would like to learn common phrases based around everyday topics-English learners that don’t know what to say and need help taking about common subject Learning English is difficult. “Dear Jim” (more informal) Save “Hello,” “Hi” and “Hey” for when you want to create an informal tone. This rule may seem arbitrary, but it is one of the rules of formal letter writing that is widely known in the UK; therefore I recommend you stick to it. Common Verbal Phrases in English. When we make a request English Slow Normal; Be. 50. Dear Sir/Madam 2. Formal 1. 7. Topics are divided by the beginning, middle, and end sections of an email. Thank you very much for taking the initiative to find a solution to the problem. Steven is a business English coach, a certified life coach, writer, and entrepreneur. Using Miss or Mrs to address a woman is not appropriate, as you don’t know whether she’s married or not) Informal 1. 22. 21. Chicago is very different from Boston. The design work you did for the site was outstanding. 52. How to start and informal and/or formal email Formal email greetings / opening sentences. Here are some more business email and letter phrases. Formal. For example: “Dear Sir or Madam” (if you don’t know the name of the person reading the email) “Dear Mr. Smith”. Hi John. But this is incorrect. Instead, you would start with “Dear” and the name of the person you’re writing to. I hope this email finds you well. When you learn English idioms and phrases you will sound more confident especially when you speak with native English speakers. Thanks for the email, David. Opening greeting to one person. When you need to write a related email, just copy, paste, and adapt, which will save you time. 6. Your email address will not be published. Here are 20 phrases you can use: 1) Thank you for your message/email/phone call. Save my name, email, and website in this browser for the next time I comment. 29. May 9, 2017/ Steven Hobson / Business English, Email. It is hard because there is so much to learn. 11. However, business jargon has its place in the enormous salad of English vocabulary. Do you take too long writing English emails at work? You will learn common phrases to ask how someone is, express how are you are, how to invite someone here, how to respond to situations… among other situations so that you can improve your English Vocabulary and use these common English phrases when speaking in English. Extremely useful phrases. Take action now and start building your stock expressions today. You probably write a large chunk of emails with a similar purpose. I am writing in reference to the delivery in Shanghai next month. 25. Nicki is a highly qualified, experienced English teacher for foreign learners. I’m sorry, but I can’t make it to the meeting. To whom it may concern: (especially AmE) 4. But if you use the person’s name, you should end with Yours sincerely. Download my e-book on the most common mistakes advanced English speakers make! And for non-natives, writing English emails quickly and correctly can be challenging, due to time constraints and little margin for error. Dear Mr/ Ms Jones, 5. 23. This email is just to let you know that... Just a quick reminder that… I would like to [action]. If you require any further information, feel free to contact me. Print or save the useful image below so that you are never stuck for words when writing English emails! The introduction – taking too long to start the email and express the reason why you are writing. Yes, they are so easy to use, aren’t they?! 31. Do you always begin your emails the same way? Could you please send me…? Excellent. Privacy policy | Terms | Disclaimer | Contact, Improve English Listening (Step-By-Step Guide), DO and MAKE. Widely used by students of all levels, business professionals, writers/editors, teachers/educators, job seekers, and English language learners. We are extremely sorry for… 44. I have some information for you about…. Nicki The English Teacher 4 Comments If you regularly receive English emails, you’ll notice that there are some common English email phrases that are repeatedly used. Thanks for the feedback Kalinka , Your email address will not be published. I am writing to inquire about… (note: “inquire” is more common in American English) Thanks for your email … I … If you can’t understand idioms you will not be able to understand the context. In the English Vocabulary lesson, you will learn 80 common English Phrases. Opening and Closing an Email / Letter, Apologising Phrases, Giving Information, Complaining in Business Letters and more. Dear Mr/ Ms/ Dr/ Professor + family name (= Dear Mr./ Ms./ Dr./ Prof + family name) Dear Alex; Hi (John) Dear Sir or Madam; Opening greeting to more than one person. I wanted to… let you know that… / tell you about… / ask you if…. 3. Formal and Informal Email Phrases – from Greetings to Closing Phrases! 7) It was great talking to you. Dear Sir; Dear Madam; Dear Mr. Anderson; Dear Miss Anderson; Dear Mrs Anderson; Dear Sir / Madam; Dear Sirs; Reasons for Writing Your Business Email /Letter. He's very famous. 9. 65. Therefore, it makes sense to store your emails in an organized way for future use. Dear all; Hi (everyone/ guys) To: All faculty members/ To: New recruits/ To: All members/ To:… Useful email opening lines Please accept our apologies for… I’d like to wish you all the best for… 17. “I want to actually know these common email expressions. 34. If you have any questions or concerns, don’t hesitate to let me know. Whether you’re writing an informal email to your friends and family or a formal email to your work colleagues, this is the essential vocabulary you need to use. Just a quick note to tell you that… Everyone knows it. I am writing in reference to… 16. 33 Responses to “Useful Stock Phrases for Your Business Emails” Jaguar on June 30, 2008 1:06 pm. I hope you get a chance to use those in your next email . He's very annoying. I’m afraid I will not be able to attend the opening day due to… Most Common Business Email Phrases in English. 8. Do you have friends or colleagues who might find this article useful? All the best, 47. The introduction – taking too long to start the email and express the reason why you are writing. English emails for work don’t always have to be formal, but they do have to be professional. 61. Sincerely, email phrases Author Will Sarto William Sarto is a marketer and content strategist from freelance writing board GoHunters. Often non-native speakers write similar kinds of emails, using the same incorrect phrases, without realizing they are writing in a wrong way. This is the world’s most accurate grammar checker. Hello Eleanor 3. Dear Sir or Madam, 3. Use this space to sign your name in ink. Apologies for taking a long time to get back to you. He likes it very much. 39. Die Phrasen-Sammlung Kategorie 'Geschäftskorrespondenz | E-Mail' enthält Deutsch-Englisch Übersetzungen von gebräuchlichen Begriffen und Ausdrücken. I’m writing to let you know about sales results for this quarter… One solution that works for many people is to begin building a “toolbox” of useful phrases. 13. I’m glad you liked the section on positive responses Mahendra. (Expression for “closing”). Warm regards, When you have to write an English email, simply copy and paste the expressions aligned with what you want to say. Writing an informal letter. How to Learn Basic Phrases in English. 45. Here are some phrases and conventions which you may find useful when writing letters and emails in English. Hope you're enjoying your holiday. I’m contacting you regarding the analyst position… As agreed, we will schedule the iron ore delivery between 8 and 12 pm, on 5th June. And you can use the following to address someone outside of work, or even a colleague that you know well: 1. Best wishes, Don't worry. Dear Mr/Ms Jones 3. 48. It’s an automated grammar editing tool that checks for 250+ types of common and advanced English grammar rules. Could you please provide more details? © 2015-2022 Impactful English | All rights reserved. Please share it. Check out these other posts about improving your English: 5 Recommended Apps for English Learners with Intermediate to Advanced Levels, 5 Phrases to Avoid for Confident Spoken English, 6 ways to Use the Present Perfect Tense in Business Situations. To whom it may concernFirst names are not usually used in these kinds of emails. 6) Thanks again for your help. careful. 62. Thanks for these patterns. 8. 54. 56. Thanks for getting back to me. Could you send me…? Best, Thank you for your prompt reply. 10. Sentence structure – choosing the right expression for certain functions, (opening phrases, clarification, updates, closing phrase, etc), and structuring these phrases correctly. 1. 3. Dear John, Well done for getting promoted. Click here for a free account. A common problem. Email has become an inevitable part of everyday life. bab.la arrow_drop_down bab.la - Online dictionaries, vocabulary, conjugation, grammar Toggle navigation 60. 6. You can take pride in the work you have put into this project. All expressions are suitable to use in a work/business context. 63. There are 3 common challenges non-native speakers face when writing English emails: 1. That is why we have gathered some of the most common English idioms and phrases so you will understand the true meaning of them. 37. Hi Alfred 2. I am writing in reference to…. 58. 67. Regarding the new proposal, are you saying that we should omit the free add-ons? The examples in the left column are more formal.The right-hand column shows the less formal equivalent.. If you are sending a hard copy letter, leave four lines of space between the closing and your typed name. Many of these phrases and idioms give professional ways to talk about sensitive issues, others can ensure that an email is especially polite when it needs to be, and others still refer to situations unique to the office. I look forward to hearing from you soon. I would … (They’re short phrases.) 40. I wanted to update you on… 1… Need help getting that email started? In this article, we will explore the main challenges non-native speakers face with English emails, and how to overcome these challenges by taking advantage of stock expressions. 59. This lesson covers the following: When informality is encouraged and common Which means being objective, polite, and accurate with spelling and grammar. In this list we look at how to make requests, complain, apologise and give bad news. 49. The purpose of this email is to update you on the status of the packaging for your product… For better organization, you will find the 67 expressions categorized by topics. In order to notify the recipient about the attached files, use the phrase Please find attached. Please let me know if you have any questions. Andželika Community member. Another advantage of using stock expressions is the more you see and use them, the more likely you will remember them. Let me send you a free lesson every Monday and I’ll show you how to use REAL English! 218K views. Be careful driving. Within each topic, the expressions are in order of formality (1st – more formal. 27. Dear Sir/Madam, I hope you had a good weekend. If this letter or e-mail is a reply to previous correspondence, you can reference it: Thank you for your letter/e-mail. I don’t want to just copy and paste them.”. I would greatly appreciate it if you could provide me with ABC as it will help me in the report I am writing for XYZ. We often hear how writing emails in English can cost just too much time. Well, this is a fair point because you should be constantly improving your email writing. I hope all is well. Not a comma.) Last – more informal). 53. You have made a great contribution to the project. He shares his knowledge and experience in his articles based on current marketing trends.
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